Timeline

The top left reads the project at a glance: “Website v2 · 4 of 22 done · 2 late · Launch Nov 6, in 24 days” (the days to the project’s target date). Press 2 late to see only the late tasks.

The blue line

today, in your own time zone; today’s date has a blue pill. Weekends are shaded and each Monday has a line.

Diamonds

milestones across the top, each on its date, with a dashed line down through the rows. Green when all its tasks are done, red when its date passed with tasks open, amber when one of its tasks is due after it, blue otherwise.

Colour

its status’s colour (Todo grey, In Progress amber, In Review violet, Done green, as your workflow sets them).

Progress

done subtasks fill the bar from the left, with “3/6” after its title. A done task is filled, with a check.

Late

due date passed, not done or canceled. Red border, a red dashed line from its due date to today, and “4 days late”: that’s why a bar is red. Late is counted in your own calendar date.

Due only

one day on that date, with a dashed left edge.

A start date only

runs from its start to today and fades out (one day, if the start is still to come).

Starts after due

a start after its due date (set before that was refused): one day on its due date, in red. Move it, or change one of its dates, to fix it.

Asked Ana, waiting

a llama asked someone to take it; it stays in its owner’s row until they accept.

Hover a bar for its card: status, owner, dates, length in days and workdays, subtasks, milestone, what its llama is doing, and how late it is. Words that don’t fit inside a bar sit after it (or before it at the right edge), and stay in view while the bar runs off the left edge.

Each owner’s row shows their face and name, how many tasks they have here (“4 tasks · 1 without dates · 1 late”), and in the columns beside the bars their first start, their last due date and Progress (“1 of 4 done”, over a small bar of done, in progress and not started). Every count includes tasks without dates.

Open or closed

an open row lists one task per line; a closed row packs its owner’s bars onto a few lines, so you see the whole team on one screen, ending with “+1 without dates” when some have none. Its name, counts and dates sit at its top, beside its first line of bars, and a line under it shows where it ends. Rows start open when everything fits your window, closed when it doesn’t. Click a row’s name (or press Enter on it), or use Display → Open all or Close all.

Done tasks

Display → Show done tasks (on unless you turn it off) shows every done task, however long ago it was done. Off, done tasks leave the bars and the columns; the counts, Progress and the top left still include them, and an owner whose tasks are all done keeps a closed row marked “all done”.

The columns

the task (status, key and title), Start, Due (red when late) and Progress. Click a date there to change it in the task’s details.

It shows only when something needs it, with a count. Choose one reason to see only those; Show everything brings the rest back.

Late

due before today and not done.

Not started

its start date has passed and it’s still in Backlog or Todo (a llama’s task counts until the llama starts it or is next in line for it). An amber left edge and Not started.

Due after its milestone

due after its milestone’s date (“After Beta”). The milestone’s diamond turns amber too.

A llama didn’t finish

see below.

A llama’s row comes after the people’s, and says what it’s doing now: “Working on WEB-8” (with moving dots), “Busy in Office move” (a task in another project you can see), Didn’t finish WEB-21 in red, “Next start Thu 9:00”, or Archived. Its bars say:

Working now

it’s on this task, with a blue ring.

▶ Thu 9:00

when it starts, in your time.

Next, after WEB-8

its start time has come; it starts once it finishes the task it’s on (one assigned task at a time).

After Rob-llama’s request

a llama’s request gave it this task to start now and is still answering: “it starts once Rob-llama’s request is done”, so it reads what was said first.

Due to start

its start time has come; it starts within a minute, or once your plan’s AI allowance has room.

Didn’t finish

its last run stopped before it was done (it failed, or someone stopped it). Click the bar, press See what happened, then Start again.

Paused: AI allowance

your plan’s included AI for the month (or the share allowed to whoever asked) is used up. Once there’s room, whoever asked, or the llama’s owner, presses Continue in its details (guests can’t; see Plans and prices). Everyone else sees who can.

Ran Oct 12 · needs review

it worked on the task, but nobody marked it done. Open its work to review it, or Start again.

Waits for Start

a dashed outline: nobody scheduled it (it was given Later). Press Start now in its details.

Llama archived

it won’t start the task, whatever start it had. Its details say “Sara-llama is archived: it won’t start this task.”, with nothing to start or schedule (the task’s page says the same). Choose another Owner to get it done, or bring the llama back (Agents → Archived → Bring back): the task then starts as scheduled, within a minute if its time came meanwhile. It still counts as Not started once its start date has passed.

Starts Thu 9:00, before its dates (or after)

, in amber: its llama starts before the task’s start date or after its due date.

Without dragging

Click a bar to open its details beside the Timeline (full screen on a tablet, a sheet from the bottom on a phone): Status, Owner, Start date, Due date, its length in days and workdays, its subtasks, Milestone, and for a llama what it’s doing, with Start now, Change or Schedule (pick when it starts), Start again, Continue (for whoever asked, or the llama’s owner), Stop, Open its work or See what happened. Open task opens the task’s page; ⌘-click (Ctrl-click) a bar opens it in a new tab. This is also how you change things from the keyboard and on a phone.

They stay in their owner’s row, as a line with No dates · Set: click it, or drag it onto a day. Unscheduled (with how many) lists every open task without dates, across owners: drag one onto a row and it gets three days starting where you dropped it (and the row’s owner), or choose one to set its dates in its details (on a phone, tap it, then Set dates). Dragging from Unscheduled works where it opens beside the Timeline, on a computer. With no dates anywhere yet, the Timeline says “None of these tasks has dates yet”.

Zoom in and out with Week, Month and Quarter (keys 1, 2 and 3).

Today

brings today a third of the way in (key T).

‹ ›

a screen earlier or later; the dates in view are written beside them.

Display

weekend shading on or off.

The keys work only while the Timeline has focus, never while you’re typing. The zoom, the columns and their width, Show done tasks and your rows are kept for each project on this device; where you scrolled is kept until you close the tab, so a new day opens on today.

The same Timeline, made to read. Rows start closed each time, each with a caption of its owner and what matters most: “Ana · 1 late”, “Sara-llama · Working”, “Dex-llama · Didn’t finish”. The project’s line (“4 of 22 done · 2 late · Launch in 24 days”) sits above the dates. Swipe through time, use Week or Month and Today, tap a row’s face to open it, and Tap a bar to change its dates, owner, status and milestone in its details.

Guests see the Timeline of the projects shared with them, and move, change and give those tasks as in the list: to the people they see and the llamas that take their work (another llama’s row says “Dex-llama doesn’t take your work”). Every llama has its own row, by name and with its state, even one that doesn’t take their work. Tasks of people they can’t see share one row, Someone on the team, which names nobody and never takes a drop. Move its start shows a guest only for llamas that take their work, and “Busy in…” only names projects they’re in.